Benefits of Hiring a School Fundraiser Company vs DIY Fundraising
Fundraising is one of the most exciting times for a school – the students, teachers, and staff all get involved to make a successful event that benefits the entire community. And, when done successfully, a school fundraiser can establish the funds needed for the rest of the school year.
Schools rely on fundraising for equipment, creative classes, field trips, sporting events, uniforms, musical competitions, and extracurricular activities. These funding opportunities fuel chances for the school to provide as many events and resources as possible to the students and staff.
While it may be tempting to host your own DIY school fundraiser to save on costs, the truth is that the benefits of hiring a school fundraising company can actually bring in more profits. See why outsourcing school fundraising to a professional company could be the right partnership opportunity for your school and help you in the long run.
What Does a School Fundraising Company Do
A fundraising company provides schools with everything they need to host either a seasonal fundraiser or a winter school holiday shop. This includes ready-made programs, products, and support services. Choose from events like Color-a-Thon or candy bar sales, seasonal brochure fundraising for food or home goods, or a fully developed school holiday shop.
At Kids Kastle, we handle key aspects like sourcing and delivering products, creating marketing materials and posters, providing a reliable app for checkout or traditional cash envelopes for purchase tracking, and responsive customer service.
We make fundraising easier, more organized, and more profitable by using proven strategies and tools, allowing schools to focus on participation rather than logistics. Ultimately, we act as a full-service partner to help maximize the success of your fundraising efforts with less stress and more results.
Benefits of Hiring a School Fundraising Company
1. Save Time and Reduce Stress
affA DIY school fundraiser takes a lot of time and resources. Coordinating gifts, products, and events can be difficult. Staff are under a lot of pressure to source gifts that appeal to a mass number of the student body while at affordable costs.
A professional sourced school fundraiser from a fundraising company takes away all of the difficult planning and gives you the final result: proven affordable products and events at price-points for every family, so no student is left out, but you still have a valuable offer that everyone wants to purchase.
2. Professional Guidance
Fundraising companies know what works. They bring proven strategies, popular products, and marketing tools that have already been successful with other schools. The experience helps maximize participation and revenue without over-the-top promotion and marketing that eat away time and costs.
Plus, you can get in touch with the professional staff at Kids Kastle whenever you need to get advice on how to make sure your fundraiser is successful. That’s the benefit of working with an established fundraising company made up of parents, PTA members, and experienced staff. We’ve been there, and we know what works.
3. Access to Better Resources and Products
Professional fundraising companies have partnerships with vendors, giving them access to exclusive products and the ability to negotiate better deals. When sourcing your next school fundraiser through a professional fundraising company, you can expect lower start-up costs and better product prices for the students and families.
If you’ve been defeated looking for your next fundraiser, you may need to talk to a professional fundraising company. You may even discover unique products, like Smencils scented pencils and markers, or sweet and salty pretzel rods, the best snack everyone can’t get enough of.
4. Streamlined Organization and Support
Fundraising companies provide you with everything you need to get a fundraiser going: marketing materials, online fundraising portals, order forms, and tracking tools. Plus, customer service support for parents and donors — not just the school.
Don’t waste valuable time and costs putting together a marketing plan when the right fundraising company has the schedule and outline you can rely on.
5. Higher Profits
Many PTAs are tempted to do a DIY school fundraiser because they believe it will maximize their profits by not partnering and investing in a professional school fundraising company. However, the initial upfront investment of working with a professional fundraising company can actually be a small percentage of an otherwise larger profit.
Because fundraising companies specialize in optimizing sales for schools and student bodies, professional fundraisers typically help schools earn more money with less effort. They know how to structure campaigns, increase participation rates, and encourage repeat donations – all of which you have access to for a more successful event.
6. Legal and Financial Knowledge
Fundraising companies often have systems in place to manage money securely, provide transparent financial tracking, and ensure compliance with fundraising regulations. This can be overwhelming for staff and volunteers who have not hosted fundraisers in the past or tracked their earnings.
Clearly marked cash envelopes, inventory tracking sheets, and secure cash register apps all help fundraising staff protect their school from errors, lost funds, or liability issues and instead show a greater tracking of costs, profits, and earnings.
7. Customization Options
Good fundraising companies can customize your program based on your school’s size, goals, and community preferences — offering everything from holiday shops to peanut-free candy bar sales.
You want to partner with a fundraising company that helps target your school fundraiser to the primary grade and age levels, parent or community buyers, and a theme that will develop the most interest. It’s not a one-size-fits-all fundraiser, but a professional company that helps you get exactly what your school needs.
8. Increase Participation and Excitement
When you’re not focused on putting together an entire school fundraiser from scratch, you can focus more on pumping up the school, community, and families for the event to come. Turn all of that promotional energy into getting the students, and families, involved.
Hold after-school meetings for planning and prep, and even put together a spirit day to help everyone get excited in preparation for the launch of your next school fundraiser.
9. More Fundraisers a Year
Because fundraising companies handle logistics, sourcing, and planning, you can run more than one fundraising event per year without overburdening your staff or volunteers. The streamlined access to proven school fundraisers helps PTAs plan more events a year that don’t break the bank or over-stress volunteers.
Take a look at all the school fundraisers you could host in 2025 to help promote school field trips, new equipment, and bring together school spirit.
10. Build Long-Term Success
A professional fundraising partner like Kids Kastle can help you develop a sustainable fundraising plan year over year, with each event building momentum for the next. When you work with a company you trust that delivers results, your student body and community get excited for the same events every year.
Find a partnership that works for you and embrace school fundraising in 2025 and take it to new heights.
Get Started Today - Contact Kids Kastle for School Fundraising
The right fundraising opportunity is waiting for you. You can begin with a school holiday shop that brings together the joy of shopping while encouraging a child’s independence or you can ask about seasonal brochure fundraising that provides food, home goods, and other special items for families to purchase.
Get started today and request free info from Kids Kastle – school fundraising based in NJ but serving schools across America.
